Privacy Policy

Last updated: 1 March 2026

1. Introduction

mul-tiple ('we', 'us', 'our') is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your personal data when you use our HR management platform.

2. Data We Collect

We collect and process the following types of personal data:

  • Account information (name, email address, company name)
  • Employee records (names, contact details, employment information)
  • Financial data (expense receipts, invoice details, payment information)
  • Time and attendance data (timesheets, absence records)
  • Usage data (how you interact with our platform)
  • Technical data (IP address, browser type, device information)

3. How We Use Your Data

We use your personal data for the following purposes:

  • To provide and maintain our HR management service
  • To process expenses, invoices, and payments
  • To manage employee time tracking and absences
  • To ensure compliance with employment regulations
  • To send service notifications and updates
  • To improve our platform and develop new features
  • To provide customer support

4. Legal Basis for Processing (GDPR)

We process your personal data under the following legal bases:

  • Contract performance — providing the service you signed up for
  • Legal obligation — employment and tax regulations
  • Legitimate interests — improving our service, security
  • Consent — marketing communications, where applicable

5. Data Storage and Security

Your data is stored on secure servers within the UK/EEA. We implement industry-standard security measures to protect your information, including:

  • Encryption in transit and at rest
  • Regular security audits
  • Access controls and authentication

6. Data Sharing

We do not sell your personal data. We may share data with the following categories of third parties where necessary:

  • Cloud infrastructure providers (to host the service)
  • Email service providers (for notifications)
  • Payment processors (for financial transactions)
  • As required by law

7. Data Retention

We retain your personal data for as long as your account is active or as needed to comply with legal obligations. You can request deletion of your data at any time.

8. Your Rights

Under the UK GDPR, you have the following rights:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data ('right to be forgotten')
  • Restrict processing
  • Data portability
  • Object to processing
  • Withdraw consent

To exercise these rights, contact us at support@mul-tiple.com.

9. Cookies

We use essential cookies for authentication and session management. We do not use tracking or advertising cookies.

10. Changes to This Policy

We may update this privacy policy from time to time. Significant changes will be notified via email or in-app notification.

11. Contact Us

If you have questions about this privacy policy, contact us at: